Tasks

C2.1 Establish a Steering Committee

The implementation of the project will be assisted by a Steering Committee (SC). The Steering Committee, chaired by the Project Coordinator, will consist of members of all project partners, EASME and the European Commission and also of representatives of:

  • other Ministries/government structures of Member States,
  • Regions (NUTS2), one representative for each participating MS.

Other experts can be invited to attend as observers, taking into consideration specific needs. The Steering Group will monitor the progress of the project, it will review the work plans and reports, accept deliverables and take decision regarding the implementation of the project providing guidance to the Project Group on the scope and focus of proposed actions. The Steering Committee will meet at least once every 6 months and the convocation is made by the Coordinator.

The participating persons, if not already Partners’ member, will not receive any remuneration from the project, apart from the reimbursement of travel expenses, if any. The cost of these reimbursements is included in the budget of the Partners, on a national basis.

 

C2.2 Establish a Project Group

The Project Group (PG) will include the leaders of the tasks and sub-tasks of Component 1, the responsibles for the case studies (sub-task C1.3.8), if not already task or sub-task  leaders, the leader of Component 3. The PG will be responsible for planning, reporting and project management tasks, with reference to the timetable, output and results indicators and is lead by the Coordinator.

The Coordinator will assure the transfer of information from and to the Component 3 activities (Communication and Dissemination), inviting to the PG also other persons in charge of particular activities, when needed.

The PG will meet when necessary, indicatively every 6 month. Budget provisions are made for 5 PG meetings (1 KOM + 4), and teleconferences will be organised for having a more frequent exchange.

 

C2.3 Establish a Stakeholder Panel

A Stakeholder Panel (SP) will be established. Members of SP could be invited to address the Project Group on specific tasks or to participate to part of the project activities (in particular C1.2.2 and C1.3.4). The advices can be collected also by e-mail, teleconferences, questionnaires etc.. There is NOT provisions of meetings for this panel per se. SP members will be selected considering the economy operators in the various Maritime Sectors, Experts from the scientific community and the Public Authorities involved, both at the different geographic scales, having in mind who the Competent Authorities are likely to engage in the implementation of the MSP Directive. Civil Society Organisations will be considered, too.

The SP members will not receive any remuneration from the project, apart from (in some selected cases) the reimbursement of travel expenses, if any. The cost of these reimbursements is included in the budget of the Partners, on a national basis.

 

C2.4 Project schedule, Meetings and Reports

The project will be carried out according to the timetable of Section 2(a), that will be further refined by the PG and approved by the SC at the beginning of the project. The timetable will identify internal milestones, reporting deadlines (technical and financial) and will schedule the meetings of the Steering Committee and the Project Group and the dissemination events. Further meetings will be held also by teleconferences as necessary.

At present, the following meetings are foreseen:

- PG&SG Kick-off meeting with all project partners (launching Conference)

- 4 PG meetings (month 6, 12, 18 and 24)

- 4 SG meetings (month 6, 12, 18 and 24) possibly back-to back with PG meetings. The last SG meeting will coincide with the Final Conference, which will be organised in Italy possibly in connection with the project on Western Mediterranean (agreements on this will be defined with the consortium in charge for the West Med project).

 

Reporting: To inform the EC, widely the Partners themselves and the interested Administrations of the involved MS about the progresses made within the project, the following reports will be produced:

- Progress reports will be submitted every three months (from month 3)

- An Interim report will be submitted at the end of the first year (month 12)

- The Final report will be submitted at the end of the project, describing the main results and conclusions of the project

- Minutes after all meetings

Internal reports will be produced for specific relevant tasks, as input for other project activities and for the Interim and the Final report.

 

C2.5 Communication flow

The lead partner will guarantee the communications with the project partners, ensuring the correct technical, administrative and financial running of the project. Communication will occur mainly through e-mail. Project documents, data and reports will be stored in a reserved area of the project web-site (see Component 3.3 below) and will be made accessible under password to all project partners.

CORILA will coordinate Component 2 and all sub-components, while all partners will be involved in Component 2 activities, according to their role in the project.